📝 Ultimate Guide: How to Apply for a Death Certificate Online in Odisha

📝 Ultimate Guide: How to Apply for a Death Certificate Online in Odisha

  July 08, 2025    PARTHASARATHI PANDA

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A death certificate is a vital legal document used for claiming insurance, settling inheritance, pension processing, and more. In Odisha, you can now conveniently apply online through the official birth-death portal. This comprehensive blog breaks down the entire process—from registering on the site to receiving the certificate.

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Table of Contents

1. What is a Death Certificate?

2. Who Should Apply & When

3. Essential Documents Needed

4. Step-by-Step Online Application

   • 4.1 Visit the Official Portal

   • 4.2 Access the “Citizen Services” Section

   • 4.3 Choose District & Local Body

   • 4.4 Fill in Death Details

   • 4.5 Pay via iFMS

   • 4.6 Track Your Application

   • 4.7 Download Your Certificate

5. Fee Structure

6. Common Issues & Troubleshooting

7. FAQs

8. Final Notes

Ultimate Guide: How to Apply for a Death Certificate Online in Odisha : AI Image

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1. What is a Death Certificate?

A death certificate is an official document issued by government authorities confirming the death of an individual. It records essential details such as date, time, place of death, and both the personal and parental information of the deceased. It serves a range of purposes:

• Legal proof for pension claims, insurance settlements, succession, and property matters.

• Statistical data for health and population analysis.

Stats show that death must be registered within 21 days of occurrence, after which it becomes mandatory to pay a small fee. vyasanagarmunicipality.in+1sha.gov.in+2

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2. Who Should Apply & When

Who can apply:

• Family members such as spouse, children, or parents.

• Head of the household (in case of a non-institutional death).

• Hospital or institution personnel if death occurred there.

When to apply:

• Ideally within 21 days—no fee.

• After 21 days and within a year—a fee of ₹7.

• After one year—a fee of ₹10.

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3. Essential Documents Required

Before starting your application, gather the following documents:

• Proof of death: hospital certificate or locally signed form (Form No. 2).

• Identification of deceased: Aadhaar, ration card, etc.

• Proof of relationship: ration card, birth certificate, or whatever applies.

• Passport‑size photo of the deceased.

• Affidavit stating details of death if necessary.

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Ultimate Guide: How to Apply for a Death Certificate Online in Odisha : AI Image

4. Step‑by‑Step Online Application

4.1 🚀 Visit the Official Portal

Navigate to https://www.birthdeath.odisha.gov.in — this is the Odisha Birth and Death Registration System (OBDRS) portal. sarkariexpress.com+9hdeath.odisha.gov.in+9youtube.com+

4.2 Access “Citizen Services” → “Apply Online”

On the homepage, locate and click “Citizen Services”, then “Apply Online”, and select the service type – in this case, Death Certificate. sarkariexpress.com+nagarmunicipality.in+3

4.3 Choose District & Local Body

From the dropdown, select your district and urban local body (ULB) or rural area. This ensures your application routes to the correct authority.

4.4 Fill in Death Details

• Enter the Date of Death.

• Provide the application number or registration number (if pre-registered by the hospital/authority) and date. birthdeath.odisha.gov.ingov.in+9services.india.gov.in+

• Fill all mandatory fields: deceased's name, gender, age, place of death, cause of death, father/husband’s details, etc.

• Input your mobile number to receive OTP and updates.

Once filled, click Submit to proceed.

4.5 Pay via iFMS (Integrated Financial Management System)

Once submitted, you'll see a 'Pay for Application' button:

1. Click it, enter your OTP sent to mobile, and click Proceed. 

2. Enter your PIN code and select “Pay via IFMS”.

3. You will be redirected to Odisha Treasury's iFMS portal.

4. Choose payment mode: Net banking, Credit/Debit Card, or UPI, accept T&C, and pay. 

5. After the transaction, wait until you're auto-redirected back.

6. Click Print payment details to save your receipt—for future reference. 

⚠️ Important: Do not refresh or navigate away during payment process.

4.6 Track Application Status

Return to the portal, go to Check Application Status, and enter:

• Date of Death

• Application number/Registration number

Your application's current status will appear. afilings.com+9

4.7 Download Your Certificate

Once approved, you'll get a notification to download the e-certificate. Log in, find the link, and download the PDF to print as needed.

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5. Fee Structure Summary

Registration Timeframe	Fee
Within 21 days	₹0
After 21 days (≤1 year)	₹7
After 1 year	₹10

Payments are processed securely via the Odisha state iFMS gateway.

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6. Common Issues & Troubleshooting

1. Captchas or login issues

   • If you're an employee, use your registered User ID, Password, and Captcha. Citizens log in using district, ULB, and mobile number.death.odisha.gov.in+2

2. Portal maintenance

   • If services unavailable (“under maintenance”), contact OBDRS helpdesk: +91‑7064‑224290, 89845‑23933, 82600‑16906, 89842‑89770 birthdeath.odisha.gov.in+4

3. Payment errors

   • Don’t refresh during payment. If redirected with no confirmation, check bank statement. Save receipt as proof.

4. Application stuck/Delay

   • Processing generally quick. If delayed, revisit Check Status after 48 hours or contact local registrar.

5. Missing documents

   • Attach hospital certificate or affidavit clearly. Any discrepancy can cause delays.

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7. Frequently Asked Questions (FAQs)

Q1: Can a non-family member apply?

Yes—if legally authorized (e.g. hospital staff or executor).

Q2: What if the death occurred within a hospital?

The hospital issues a registration number which you can use directly during application.

Q3: Is offline application still possible?

Yes. You can visit your local municipal office or a Common Service Centre (CSC), fill Form No. 2, and submit required documents manually.

Q4: How long does processing take?

Usually within a few days. Complex cases may take longer.

Q5: Is a printed e‑certificate valid?

Yes. A printout of the portal‑downloaded certificate is legally acceptable.

Q6: What to do if payment fails?

Wait for bank reversal and reattempt payment OR contact help desk.

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8. Final Notes

• Ensure all information is accurate and consistent with supporting documents.

• Always download and retain both the certificate and payment receipt.

• Maintain your submission details (application or registration number) until services are complete.

• The process aligns with Odisha’s full-digitization efforts and is user‑friendly.

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📌 Quick Recap – Step by Step

1. Visit birthdeath.odisha.gov.in.

2. Go to Citizen Services → Apply Online → Death Certificate.

3. Choose District and ULB/Rural Area.

4. Fill form: deaths details, OTP-verified mobile number.

5. Submit & click Pay for Application, follow iFMS payment flow.

6. Print payment receipt.

7. Track application status.

8. Download and print certificate.

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🎯 Summary

Applying for a death certificate in Odisha is now streamlined and fully online via the state’s official portal. With minimal documentation, secure payment, and instant access to digital certificates, this process saves time and provides convenience to bereaved families. If you face any issues, Odisha’s portal helpdesk and local registrars are available to assist.

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Safe and efficient online service is here—trust the official platform, ensure accuracy, and complete the process with confidence.